Terms of Service

§1 Scope

These Terms of Service apply to the use of the SaaS platform "SevDesk Automation" (hereinafter "Service") provided by NextGen IT Solutions GmbH, Stockholmer Platz 1, 70173 Stuttgart (hereinafter "Provider"). By registering for and using the Service, the customer accepts these terms.

§2 Service Description

The Service comprises an AI-powered platform for automatic invoice processing with the following core features:

• Automatic data extraction from PDF invoices using Azure OpenAI (GPT-4o)
• GoBD compliance checking and tax validation
• SevDesk API integration for voucher management
• DATEV CSV export
• ZUGFeRD/XRechnung support
• Multi-tenant management with role-based access control

§3 Contract Formation and Account

The contract is formed upon registration and email verification. The customer is obligated to provide truthful information during registration and to keep login credentials confidential. Each account may only be used by one natural or legal person.

§4 Pricing and Payment

Current prices are available on the Provider's website. All prices are exclusive of statutory VAT. The Provider reserves the right to change prices with 30 days' notice to the next billing period. The free Starter plan is subject to the usage limits stated on the website.

§5 Availability and Maintenance

The Provider aims for a Service availability of 99.5% annual average (excluding scheduled maintenance windows). Scheduled maintenance will be announced with 48 hours' notice. The Provider is not liable for outages caused by force majeure, disruptions at the hosting provider, or at the customer's internet provider.

§6 Usage Rights and Intellectual Property

The Provider grants the customer a non-exclusive, non-transferable right to use the Service for the contract duration. All rights to the software, including source code, algorithms, and documentation, remain with the Provider. Data uploaded by the customer (invoices, company data) remains the property of the customer.

§7 Data Protection

The Provider processes personal data in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG). Details on data processing can be found in our Privacy Policy. If the Provider processes personal data on behalf of the customer, a Data Processing Agreement (DPA) pursuant to Art. 28 GDPR will be concluded.

§8 AI-Powered Processing — Liability Notice

AI-powered invoice extraction and tax validation serves as a support tool. All extracted data is presented to the user for review (traffic light system). The Provider does not guarantee the correctness of AI-generated results. The final responsibility for the accuracy of bookings and tax calculations lies with the customer. The Service does not replace tax advisory services.

§9 Limitation of Liability

The Provider is liable without limitation for intent and gross negligence. In cases of slight negligence, the Provider is only liable for breach of essential contractual obligations (cardinal obligations) and limited to foreseeable, typically occurring damages. Liability in such cases is limited to the fees paid in the last 12 months. Liability for data loss is limited to the typical recovery effort with regular and appropriate data backup. These limitations do not apply to damages resulting from injury to life, body, or health.

§10 Term and Termination

The contract is concluded for an indefinite period. Paid plans can be terminated with 30 days' notice to the end of the respective billing period. The free plan can be terminated at any time by deleting the account. Upon termination, the customer has the right to export their data before deletion (Art. 20 GDPR). The right to extraordinary termination for cause remains unaffected.

§11 Changes to Terms

The Provider reserves the right to amend these Terms with 30 days' advance notice. Changes will be communicated to the customer by email. If the customer does not object within 30 days of receiving the change notification, the new Terms are deemed accepted. The right to object and the legal consequences of silence will be noted in the change notification.

§12 Final Provisions

The laws of the Federal Republic of Germany apply, excluding the UN Convention on Contracts for the International Sale of Goods. The place of jurisdiction for all disputes arising from this contractual relationship is Stuttgart, provided the customer is a merchant, legal entity under public law, or public special fund. If any provision of these Terms is invalid, the validity of the remaining provisions shall not be affected.